HEINEKEN  Spain is delivering improved customer service using Esker’s order processing solution.

SPI, the African distributor for utility software products and services to the Open Systems segment of the IT industry and the Southern African reseller for Esker, a leader in document process automation solutions, today announced that the latter is working with HEINEKEN Spain, the leading developer and marketer of premium beer and cider brands including Heineken®, Cruzcampo, Amstel and Buckler, to automate its order management process. HEINEKEN was looking to improve customer response times, reduce manual handling of errors and increase visibility over orders received via all channels.

Within a few months of implementing Esker’s Order Processing automation solution, HEINEKEN was able to significantly accelerate its order management process by reducing the average time to process an order from 170 to 30 seconds (five times faster).

HEINEKEN receives an annual volume of more than 40,000 orders via fax and email. Thanks to Esker’s machine-learning capabilities and intelligent image-recognition technology, HEINEKEN’s Customer Service Representatives (CSRs) are able to process orders without any human intervention. After just three months of solution implementation, over 50% of orders were fully automated without needing user validation. Today, 74% of orders are validated with no changes required.

Esker’s solution extracts all order data (e.g., customer numbers, product codes, quantities, ship to addresses, etc.) and automatically matches it with HEINEKEN’s master data. Once read, interpreted and validated, the order is sent to HEINEKEN’s SAP® system. Orders are automatically split by product type and multiple orders are created in SAP for one order document. Order data metrics are visible on the dashboard homepage, resulting in greater visibility to the work carried out by the customer service team.

“Thanks to Esker, our customer service team is more efficient and has been able to spend more time on higher-value tasks which have increased customer satisfaction,” commented Luis Fernández-Palacios, order management manager at HEINEKEN’s Department of Logistics and Customer Service. “Our team is thrilled with the functionality and flexibility Esker has brought to their daily work, and with how quickly and easily the solution was implemented.”

Esker is already working on several enhancements to enable HEINEKEN to deliver increased value to its customers, including dispatch advice, invoicing and managed returns. HEINEKEN is also interested in automating its Electronic Data Interchange (EDI) orders with Esker to achieve 100% visibility over all order reception channels.

For more information, please contact Chris Anderson of SPI Group Pty Ltd  on 011 234 1560 or fax 011 234 1387; email chris@spi.co.za or visit our website www.spi.co.za